| * Insurance verification - All teams must submit proof of insurance for each team participating in this tournament. This is the responsibility of the head coach or team manager. No team will play without proof of insurance. |
* Each team is required to stay at a Buckeye Elite Sponsoring Hotel. The hotels can be found under "Elite Hotels" on the Buckeye Elite website or by clicking this link: Buckeye Elite Hotels. Each team must be registered and confirmed at a sponsoring hotel and rooms picked up as a prerequisite to play in the tournament. Local teams are not required to stay when playing in the tournament.
Please contact hotel coordinator at 2016BuckeyeElitehousing@gmail.com or (740) 618-8000 for assistance with hotel reservations if you have problems booking a hotel. |
| * Right to modify and amend - Buckeye Elite retains exclusive right to modify and/or amend these Rules and Regulations for Buckeye Elite Tournament. Each team is required to review the Rules and Regulations prior and during this tournament. |
| * Team Name Change -
The Buckeye Elite Will NOT change a teams name on the web site unless these following things happen. First: the head coach must reregister the team's new name on the application page of the Buckeye Elite web site. Second: we will need to receive a letter ( US POSTMASTER POST MARKED ) requesting the change with the new signed application. We will not change a teams name from a fax or e-mail. If this is not done within 20 days of the tournament all mailings, tournament information, and T-shirts will reflect the original name that was posted by the teams manager or coach. There are NO exceptions! |
| * Acknowledgement of rules and policies - Your electronic signature on your applications acknowledges that you have reviewed and accepted The Buckeye Elite Showcase Tournament Inc. Rules and Policies as posted on the website. |
| * Rules and Tournament Schedule. - In the event there are any changes and/or modifications to the Rules and/or Schedule, said changes/modifications will be posted on the website (Buckeyeelite.com) and it is the responsibility of all coaches to regularly check for any changes and/or modifications. |
| * Change in tournament format - Due to any last minute changes in teams, weather or any other reasons, the Buckeye Elite Tournament Directors reserves the right to modify the format of this event. Any changes of the format will be posted as soon as possible on-line, announced to the teams during the tournament. |
| * Tournament admissions- Admissions will be charged at some field locations but not all. Admission fee will be up to the individual site. The Buckeye Elite Tournament does not set the gate fee nor do they get any of the gate fees. All money will go to that particular school’s baseball program. Tell your parents that if play is in doubt due to inclement whether, wait to enter the park because no gate refunds or rain checks will be issued. There is “Zero” tolerance for any verbal or physical abuse between parents, coaches, players and the particular volunteer working at that location. Any altercation of this nature will result in the removal of all fans of that team, as well as the team and the coaches themselves form the ball park, the tournament, and all future tournaments. This not only includes that team, but the whole organization with whom they are affiliated with. |
| * Outside food and beverage - No outside food and/or beverage is permitted within the ball park Please request that your fans comply with this rule. |
| * NOTE - If a facility does not have concessions, then you may bring in outside food and/or beverages. Please check with the facility. |
| * NO ALCOHOL PERMITTED in the parking lots or fields at any time! |
| * Field Use: If you have a team in the Central Ohio area that has access to a local high school or college field and would like to participate in the Buckeye Elite Tournament for free, you may donate your field, free of charge, to the Buckeye Elite Showcase Tournament for use during the tournament. If you would like to do so, just sign and mail in your application indicating your wish to donate your field and your tournament fee will be waived. |
* Teams that do not meet deadlines for required Hotel information, Rosters, Insurance forms will not be eligible to participate in the Buckeye Elite Showcase Tournament! Teams that are removed from the tournament, because of their inability to meet the set deadlines will not receive a refund of their fee's. The deadline are as follow
Insurance forms dealine: June 15th
Roster forms deadline: June 10th |
* If the Buckeye Elite is canceled due to inclement weather, refunds will be issued as follows:
If no games are played a full credit for next year’s Buckeye Elite Tournament will be issued. This credit will be carried over to the following year only. If one game is played a half credit towards the Buckeye Elite Tournament will be issued for next year’s Buckeye Elite Tournament. If two are games played there will be no credits, transfers or refunds for the next years Buckeye Elite Tournament.
If a team wishes to transfer or sell their tournament credit to another team it must be in writing with all correspondents to be sent to the Buckeye Elite. This team must be approval by the Buckeye Elite Tournament before a credit is issued or transferred. If a team wishes to list their credit on the Buckeye Elite web site it will be at no charge to that team. All funds, monies or fee’s to transfer credit to another team will be between those two teams only. The Buckeye Elite will not be responsible for any financial transactions between teams. The Buckeye Elite Tournament will only be responsible to post the team’s information or credits on the web site. |
| * Refund Policy: -Withdrawal more than 45 days prior to the tournament- In all cases, a team must provide written notice to Buckeye Elite about their intent to withdraw from the tournament. If this notice is received at least 46 days prior to the tournament, Buckeye Elite will refund the entry fee less a One hundred and Fifty Dollars ($ 150.00) administrative fee. Withdrawal less than 45 days prior to the tournament - There are NO refunds for any withdrawal within forty five (45) days of the Buckeye Elite Tournament. |
| * Deposit Policy The Buckeye Elite will take a deposit to hold a spot for your team until April 30th. You must complete and sign the tournament application then mail the application with your $200.00 deposit. We will place your team on the confirmed list once signed application and deposit is received. The Buckeye Elite will hold your teams spot open until May 1st if total fee's are not received by this date we will open your spot to other teams. Your team will forfeit the whole deposit once your team is removed from conformed list. |
| * The Buckeye Elite Showcase Tournament Inc and it's agents and affiliates are not responsible for any information collected through the Buckeye Elite website. |
| * By participating in the Buckeye Elite Showcase and/or Tournament, each organization agrees to the following:
("I" or "me" representative of entire organization including, coaches, players, parent and spectators associated with organization) in favor of Buckeye Elite Showcase Tournament, organized and existing under the laws of the State of Ohio and its officers and agents (collectively, the "Organization").
I understand that the Activities may include, but are not limited to, participating in Buckeye Elite Showcase Tournament games, as well as play-related travel and overnight travel trips.
In exchange for being allowed to participate in the Activities and for other goods, services and valuable consideration, the receipt and sufficiency of which I acknowledge, I hereby freely, voluntarily, and without duress execute this Release and agree to the following terms:
1. Assumption of Risk. I am aware and understand that the Activities may be inherently dangerous and may expose our organization to a variety of foreseen and unforeseen hazards and risks. I acknowledge that I am voluntarily participating in the Activities and have considered those risks. I hereby expressly and specifically assume such risks, including any and all risk of injury, harm, or loss that I may incur as a result of my participation in the Activities.
2. Medical Treatment. I hereby give consent and authority to the Organization to obtain medical treatment on my behalf if I am injured or require medical attention during my participation in the Activities. I understand and agree that I am solely responsible for all costs related to such medical treatment, medical transportation, and/or evacuation. I hereby release, forever discharge, and hold harmless the Organization from any claim whatsoever in connection with such treatment or other medical services.
3. Release and Waiver. I hereby fully and forever release and discharge the Organization from, and expressly waive, any and all liability, claims, and demands of whatever kind or nature, either in law or in equity that may arise from my participation in the Activities. I covenant not to make or bring any such claim or demand against the Organization, and fully and forever release and discharge the Organization from liability under such claims or demands.
4. COVID-19 Pandemic. The Organization has put in place preventative measures to reduce the spread of COVID-19; however, the Organization cannot guarantee that you or your child(ren) will not become infected with COVID-19. Further, participating in the Organization’s activities, including the Buckeye Elite Showcase and Tournament, could increase your risk and your child(ren)’s risk of contracting COVID-19. By participating in these events, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that my child(ren) and I may be exposed to or infected by COVID-19 by participating in the Organization’s activities, including the Buckeye Elite Showcase and Tournament, and that such exposure or infection may result in personal injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of myself and others, including, but not limited to, the Organization’s volunteers, owners, players, and other program participants and their families. I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren) or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my child(ren) may experience or incur in connection with my child(ren)’s participation in the Organization’s activities, including the Buckeye Elite Showcase and Tournament Activities (“Claims”). On my behalf, and on behalf of my children, I hereby release, covenant not to sue, discharge, and hold harmless the Organization, its owners, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Organization, its owners, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in any Organization program.
5. I understand that this release discharges the organization from any liability or claim that I may have against the Organization with respect to any bodily injury, personal injury, illness, death, property damage, or property loss that may result from the activities, whether caused by negligence of the organization or otherwise.
6. Indemnification. I hereby agree to indemnify, defend, and hold harmless the Organization from any and all liability, losses, damages, judgments, or expenses, including attorneys' fees, that it may incur or sustain as a result of my negligence, recklessness, or willful misconduct in connection with my participation in the Activities, arising out of any third-party claim.
7. Photographic Release. I understand and agree that during the Activities, I may be photographed and/or videotaped by the Organization for internal and/or promotional use. I hereby grant and convey to the Organization all right, title, and interest, including but not limited to, any royalties, proceeds, or other benefits, in any and all such photographs or recordings, and consent to the Organization's use of my name, image, likeness, and voice in perpetuity, in any medium or format, for any publicity without further compensation or permission.
8. Miscellaneous. I hereby agree that this Release represents the full understanding between the Organization and me and supersedes all other prior agreements, understandings, representations, and warranties, both written and oral, between us, with respect to the subject matter hereof. If any term or provision of this Release shall be held to be invalid by any court of competent jurisdiction, that term or provision shall be deemed modified so as to be valid and enforceable to the full extent permitted. The invalidity of any such term or provision shall not otherwise affect the validity or enforceability of the remaining terms and provisions. This Release is binding on and inures to the benefit of the Organization and me and our respective heirs, executors, administrators, legal representatives, successors, and permitted assigns. Section headings are for convenience of reference only and shall not define, modify, expand, or limit any of the terms of this Release.
9. Governing Law. I hereby agree that this Release is intended to be as broad and inclusive as permitted, and that this Release shall be governed by and interpreted in accordance with the laws of the State of Ohio, without reference to any choice of law doctrine. By participating in the Buckeye Elite Showcase and/or Tournament, I acknowledge that I have read and understood all of the terms of this release and that I am voluntarily giving up substantial legal rights, including the right to sue the Organization. |
| * By submitting the electronic tournament application, you are accepting and agreeing to abide by all rules and policies, created by the tournament directors, which are listed on this form. Your electronic signature will be applied to your application upon submission of your form on The Buckeye Elite Showcase Tournament website. |
| * For Olentangy Liberty, Mount Vernon Nazarene, Veterans Memorial Stadium, Bill Davis Stadium, Beaver Stadium and St. Charles fields there will be no metal cleats allowed since the fields are turf, all players and coaches must wear either molded cleats or turf shoes |
| * Hotel Cancellation: Teams on waiting list are responsible for canceling rooms 7 days from start date of tournament. This is to avoid hotel charging to your account for rooms not used. If rooms are not canceled in this time frame The Buckeye Elite can not be held responsible for cost. |
| * FLYING OBJECTS: As with all other sporting events, all participants, spectators, coaches, players, volunteers and all others assume full personal risk of harm or death from flying objects. It’s everyone’s responsibility to be aware at all times of the danger of flying objects (bats, balls or any other projectile objects). This remains in affect for the entirety of the Buckeye Elite Showcase Tournament INC. If you choose to participate in any form in the Buckeye Elite Showcase tournament, you have waived all legal rights towards action or claims against The Buckeye Elite Showcase Tournament Inc. its officers, staff or volunteers if injured during the tournament by a flying object. |
| * Tryout Dates: Posted on the Buckeye Elite website just send your organizations tryout link to Dutielbaseball@aol.com we will attach it to our site link within a couple days. If you have questions please attach it to the email. |
| * Pool play standings will be decided by head to head play and then by runs allowed. Once all pool play games are completed, the 1st place team will play in the Platinum bracket, the 2nd place team will play in the Gold bracket, the 3rd place team will play in the Silver bracket and the 4th place team will play in the Bronze bracket. Once bracket play begins, it's a "win or go home" format. |